Planning an event?
Got your ‘big idea’ and decor in place?
And safety plan?
Whether you are toying with the idea of planning an event or it’s almost time for your event, you need to read this!
Why? Because the success of your event largely depends on the safety of the attendees, employees, contractors and last but not least – YOURS!
Every event comes in three parts:
– Ideating
– Planning &
– Safety Management System
While most organizers focus all their energy, effort, money and time into planning an ‘eventful’ affair, safety & security is almost forgotten. It’s like a snoozing alarm that will catch up with us sooner than we realize.
Event Management 101: Think Event, Think SMS.
SMS = Safety Management System
Safety management is a systematic approach that simplifies otherwise what can usually be overwhelming and migraine-inducing.
Here are some tips, we at DreamCraft Events, have listed out for you to follow.
Pre-Planning Phase :
Here’s where we say ‘know thy risks’. Each event is unique and comes with its own risks, threats, and complexities. So, this phase is extremely crucial and you can start by listing down all the potential hazards that can occur.
You should assess the risks and double the precaution based on the following:
– If children or minors attend.
– If hazardous activities are involved.
– If gambling takes place.
– If large crowds are anticipated.
– If alcohol will be served.
This risk assessment will serve as the blueprint for the number of security personnel and resources you would need to allocate to ensure a successful and safe event. Remember, the goal of the pre-planning phase is to identify risks, threats and vulnerabilities from natural, technological and human-made sources. Once you have listed down the order of priority, the next phase will have direction and purpose.
Planning Phase :
On a scale of 0-10, how likely are things said to occur? Give a score to each of them and get into a risk mitigation plan. This will help you understand the probability of the potential risk and the steps you have to consider when planning the event.
This phase includes thinking about technology that can be used to help combat your biggest risks as well as the type of training your staff needs to ensure they are best able to protect attendees and the venue. Additionally, this phase is where you plan how you will work with local officials in the event of an emergency.
Above all, the planning phase is about asking and operationalizing the hard questions that will help drive you towards a targeted plan.
Work closely with your vendors, AV team, caterers so that you can mitigate risk together. Health and safety at small scale events can always be managed as long as your whole crew is adaptive and mindful. However, for large scale events, it is very important to go through with your checklist over and over again and carefully ensure that you are ready for every type of situation.
By Dreamcraft Events and Entertainment Pvt Ltd
